AI Data EntryThat Reads DocumentsFor You.
The automated data entry software that reads any invoice, PDF scan, or form. DocTranslate AI extracts, maps, and fills your template — in under 30 seconds. Zero manual typing.
100+ Enterprise Clients
ISO 27001
30+ Countries
doctranslate.io / ai-secretary
invoice_vendor_Q2.pdf
Scanned PDF · 2.3 MB
AI extracted 14 fields · 0.8s
Invoice No.
INV-2024-08831
Vendor
Asia Ingredients Group
Date
15 Apr 2025
Amount
USD 48,250.00
Due Date
15 May 2025
PO Match
PO-2024-1122 ✓
Export to Excel
Send to ERP
How It Works
From raw document to structured data — fully automated.
Three steps replace an entire manual workflow. No spreadsheet wrangling, no copy-pasting, no re-formatting.
01
Upload Your Document
Drop in any PDF, scanned image, Word file, or email attachment. Invoices, packing lists, medical forms, contracts — any format works.
Supports: PDF, PNG, JPG, DOCX, TIFF
02
AI Reads & Extracts
DocTranslate reads the document, understands its structure, and automatically maps every field to your output template — no manual configuration.
Average processing time: < 30 seconds
03
Export Structured Data
Get clean, validated data in Excel, DOCX, CSV, or push directly to your ERP system. Review and approve before export.
Exports to: Excel, DOCX, CSV, ERP-ready JSON
The Transformation
80% of your team's day is just copy-pasting.
✕
Manual Data Entry — Before
10–30 min per document
100% human intervention required
High error rate — manual copy-paste
Volume grows → headcount grows
High operational cost, low scalability
Skilled staff wasted as copy-machines
TIME PER DOCUMENT: 10–30 MIN · HUMAN INTERVENTION: 100%
✓
DocTranslate AI Secretary — After
Under 30 seconds per document
Minimal human review — exception handling only
99%+ field extraction accuracy, AI-validated
10x document volume, same team size
90% reduction in operational cost
Staff reallocated to high-value work
TIME PER DOCUMENT: <30 SEC · HUMAN INTERVENTION: 0% (TOUCHLESS)
Use Cases
One platform. Every document-heavy workflow.
Finance & Accounting
Extract invoice number, vendor, line items, amounts, and due dates from any supplier invoice format — straight to Excel or ERP.
Try this workflow →Import / Export
Process commercial invoices, packing lists, and bills of lading. Auto-fill customs declaration forms in seconds.
Try this workflow →Healthcare Admin
Extract diagnoses, procedure codes, and claim amounts from medical reports and insurance forms, ready for EMR submission.
Try this workflow →Human Resources
Pull candidate data from CVs, IDs, and degree certificates into your HR system without any manual re-typing.
Try this workflow →Legal & Compliance
Capture effective dates, parties, clauses, and renewal terms from any contract PDF into a structured tracking sheet.
Try this workflow →Customer Story
Asia Ingredients Group — Case Study
“They didn’t just save time — they decoupled growth from administrative overhead.”
Within the first 6 months, this top-tier ingredients group replaced manual data entry with DocTranslate's autonomous pipeline — turning their back office into a high-speed strategic engine.
Talk to us about your workflow →
90%
Operational Cost Reduction
Human resources reallocated from copy-paste to strategic roles
<30s
Processing Speed
Complex multi-format documents down from 10–30 minutes
100%
Data Accuracy
AI-driven extraction removed all human error variables
10x
Scaling Capacity
Decoupled business growth from administrative overhead
Features
Everything your team needs to stop manual data entry.
Intelligent OCR & Reading
Reads PDFs, scanned images, handwritten forms, and photos with high precision — even low-quality or rotated documents.
Template-Based Mapping
Define your output template once. AI fills it consistently for every document — no per-document configuration needed.
Export Anywhere
Output to Excel, DOCX, CSV, or ERP-ready JSON. Integrates with SAP, Oracle, and custom internal systems.
Enterprise Security
ISO 27001 certified with zero data retention. Your documents are never used to train AI models. Full audit trail.
Multilingual Documents
Process documents in any language and output structured data in your target language — no manual translation step.
Scale Without Headcount
As a data entry automation tool built for volume, DocTranslate handles 10x your document load without adding operational staff. Cost scales with usage, not people.
Pricing
Pay for what you process. Nothing more.
Credit-based, usage-driven pricing. Credits never expire within your billing period.
Starter
$10
/mo
60 credits / month
First month $9
~30 scanned pages / month
PDF, Scan, Image, DOCX input
Export to Excel & DOCX
Text Translation — free
PDF Tools (regular) — free
Top-up: +100 credits / $10
Standard
$20
/mo
250 credits / month
~125 scanned pages / month
Everything in Starter
Top-up: +100 credits / $10
Most Popular
Team
$99
/mo
2,000 credits / month · 5 seats
or $89/mo billed annually
~1,000 scanned pages / month · 5 seats
Everything in Standard
Credit rollover — unused credits carry over
Shared workspace + admin dashboard
Top-up: +500 credits / $35
5 credits / 1,000 words · 2 credits / page (scanned) · 2 credits / minute audio · Free trial: 5 credits on signup
Enterprise Plan
Custom volume, on-premise deployment, SLA, compliance, dedicated support, full API access.
Contact enterprise@lingint.com →Upload your PDF to DocTranslate AI Secretary, select or create an Excel output template, and the system will automatically map and populate the fields. The structured Excel file is ready to download in under 30 seconds. No manual copy-pasting needed.
Automated data entry software uses AI to read documents and fill structured forms without human typing. DocTranslate goes further by providing an end-to-end pipeline: OCR reading, context understanding, field mapping, validation, and export — all without human intervention.
DocTranslate supports native PDFs, scanned PDFs, JPEG and PNG images, Word (.docx) files, and TIFF scans. The OCR engine handles low-quality, rotated, and handwritten documents. If you can read it, DocTranslate can extract it.
DocTranslate is ISO 27001 certified with zero data retention — your documents are processed and immediately discarded. We never use customer data to train AI models. All processing is encrypted in transit and at rest. Enterprise plans support on-premise deployment for maximum data sovereignty.
ChatGPT is a general-purpose AI — it has no concept of your internal templates, cannot maintain field mapping rules, provides no validation, and has no audit trail. DocTranslate is purpose-built: it maintains your exact template structure, validates extracted data against rules, integrates with ERP systems, and provides a full history of every document processed.
Get a Demo
See it work on your documents.
Drop us your name and email — our team will reach out within 1 business day to set up a live demo with your actual document types.
YOUR NAME
WORK EMAIL
WHAT DOCUMENTS DO YOU PROCESS? (OPTIONAL)
Or email us directly at support@lingint.ai
Get Started Today
Stop paying people to type.Start automating today.
Join 100+ enterprise teams across 30 countries who replaced manual data entry with DocTranslate AI Secretary — and never looked back.
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ISO 27001 Certified
100+ Clients · 30 Countries